1. Registration and Fees

1.1 Registration Fee

• Amount: The annual registration fee is $55. This fee covers administrative and insurance costs and is non-refundable. The registration fee of $55 is due every August and covers the academic year from August to May of the following year. Students who join mid-year are also required to pay the full annual registration fee; no reduction will be applied.

1.2 Uniform Fee

• Amount: A $50 uniform fee is required for each course that has a performance. Any additional costs will be charged separately.

1.3 Recital Fee

• Amount: The recital fee is $50, and all students are required to pay this fee, regardless of participation.

1.4 Refund Policy

• Course Fees: Course fees are non-refundable except in special circumstances.

• Absences: Fees incurred due to absences are non-refundable.

1.5 Competition Class Withdrawal Penalty

• Withdrawal Penalty: To maintain the stability of competition classes, students enrolled in competition classes cannot withdraw mid-term. If a student withdraws from a competition class during the term, a $200 withdrawal penalty will be charged. This policy aims to ensure the overall stability of the class and team cohesion.

1.6 Automatic Payment

• Discount: Students who opt for automatic payment will receive a 10% discount on tuition.

• Cancellation: Students who wish to cancel automatic payment must provide written notice to the school at least two months in advance. Cancellation of automatic payment registration will only be effective after two months. If a competition class registration is canceled, the $200 withdrawal penalty will still apply. If you need to cancel automatic payment for a certain month due to an absence, moving, or other reasons, the difference from previous months’ automatic payment discounts must be repaid. The automatic payment discount applies to continuous study for a full term; mid-term cancellations will be charged at the non-automatic payment rate.

1.7 Late Payment

• Fee: A $10 late fee will be charged if tuition is not paid by the 7th of each month.

​​

2. Class Schedule and Adjustments

2.1 Class Schedule

• Schedule: The school will provide the class schedule in advance. Parents and students should be aware of any changes.

• Class Adjustments: The school reserves the right to adjust class schedules due to teacher absences, holidays, or other unforeseen circumstances.

2.2 Holiday and Breaks

• Holidays: The school will close during major holidays (e.g., Christmas, Spring Festival), and classes will be suspended. Parents and students will be notified in advance.

• Emergency Closures: In the event of emergencies (e.g., weather events), the school will notify parents and students through phone, email, or announcements.

​

3. Absence Policy

3.1 Advance Notice

• Requirement: Absence requests must be submitted at least 72 hours in advance. In emergencies, please notify the school as soon as possible.

• Notification Method:

  • Email: Please send to yasdancestudio@gmail.com

  • Written Notice: Please submit a completed Absence Request Form to the school.

3.2 Makeup Classes

• Opportunity: Students may make up missed classes by attending other classes of the same level. Makeup classes must be completed within 2 months of the absence.

• Arrangement: Makeup classes must be coordinated with the school. Specific arrangements depend on teacher and class availability. If no suitable classes are available, makeup classes cannot be arranged.

• Fee: Makeup classes incur no additional fees but must be completed within 2 months and a written request must be submitted 72 hours in advance; otherwise, the makeup opportunity will be forfeited.

• Limit: Each student may make up a maximum of three classes per absence. For instance, if a student misses four classes, a maximum of three classes may be made up. Makeup classes for absences exceeding three classes will not be arranged.

3.3 Long-Term Absences

• Definition: Long-term absences refer to absences lasting more than two weeks.

• Procedure: If a long-term absence is required, please discuss it with school management and provide the reason for the absence and the expected return date. In such cases, make-up classes will still be limited to a maximum of three sessions, which must be completed within two months of the absence. Multiple absence request forms for the same extended period will not be accepted.

3.4 Medical Absences

• Required Documentation: For medical absences, please provide a doctor’s note or medical report. Unless it is a major illness requiring a long-term absence, all medical absences must follow the regular absence policy, and same-day notifications will not be accepted.

• Make-up Classes: Medical absences are limited to a maximum of three make-up classes, which must be completed within two months of the absence. Multiple absence request forms for the same medical period will not be accepted.

• Return Notification: Once the medical condition improves, please inform the school to ensure a safe return to classes. If a long-term absence is needed due to a major illness, further arrangements can be discussed with the school management.

3.5 Special Circumstances

• Special Circumstances: For family emergencies, important events, or other special circumstances, please communicate directly with the school for flexible handling of the absence request.

​

4. Private Classes

4.1 Class Information

• Overview: Private classes are designed to meet individual student needs, providing a tailored learning experience. These classes may focus on dance techniques, choreography, or fitness training.

• Scheduling: Students or parents should contact the school office or designated private teacher to schedule private classes. Provide details about class content, timing, and special requirements.

4.2 Fees

• Fee Structure: Fees for private classes vary based on teacher experience, class length, and content. Specific fees will be provided at the time of scheduling.

• Registration Fee: A $55 registration fee is required when booking private classes. This fee applies only to private classes. It is collected at the time of booking.

• Payment: Fees must be paid in advance each month, by the first week of the month.

• Payment Method: Confirm payment details during the booking process.

4.3 Commitment and Cancellation

• Commitment: Students must commit to attending private classes for the entire semester to ensure continuity and effective planning.

• Cancellation Policy: To cancel or reschedule a private class, notify the school at least 24 hours in advance. Failure to do so will result in a 50% cancellation fee of the class fee. If canceled or rescheduled with at least 2 days' written notice, no additional fee will be charged, and rescheduling will incur no extra cost.

• Makeup Arrangements: If a class is canceled due to teacher or school reasons, a makeup class or partial refund will be arranged.

4.4 Choreography

• Choreography Fees: If students wish to include original choreography in their private classes, additional choreography fees will apply. These fees depend on the complexity and length of the choreography.

• Fee Details: Specific choreography fees will be discussed and determined during the booking process and are in addition to regular private class fees.

4.5 Class Content and Goals

• Customized Content: Private class content will be tailored to the student’s individual needs and goals. Parents and students can discuss learning objectives with the teacher before the class begins.

• Progress Tracking: Teachers will regularly update parents on the student’s progress and achievements to ensure the class meets the student’s needs.

4.6 Class Records and Feedback

• Records: Each private class will be recorded by the teacher, including class content and student progress. These records aid in planning future classes.

• Feedback: Students and parents are encouraged to provide feedback on the classes to help improve teaching content and methods.

4.7 Class Requirements

• Punctuality: Students must arrive on time for classes. If late by more than 15 minutes, the class will end as scheduled, and unused time will not be refunded.

• Preparation: Students should prepare any required equipment or attire as per the teacher’s instructions to ensure the class proceeds smoothly.

4.8 Class Records and Evaluation

• Progress Records: Teachers will maintain records of each private class, tracking student progress and feedback.

• Class Evaluation: At the end of the semester, the school will evaluate private classes to ensure teaching quality and student satisfaction.

​

5. Discipline and Behavior

5.1 Behavior Standards

• Punctuality: Students must arrive on time for classes. If late by more than 15 minutes, they must inform the teacher.

• Respect: Students should show respect to teachers, classmates, and school facilities. Any form of bullying or disrespectful behavior will be addressed seriously and may result in removal from the class.

5.2 Disciplinary Actions

• Warnings: Minor infractions will result in a verbal warning.

• Disciplinary Measures: Repeated or severe violations may lead to temporary or permanent expulsion. Disciplinary decisions will be made by school management and communicated to parents/legal guardians.

​

6. Health and Safety

6.1 Health Requirements

• Health Check: Students must complete a health check before enrollment to ensure they are fit to participate in dance activities. Any health issues not disclosed before enrollment are the student’s responsibility.

• Allergy Information: Students must provide information about allergies or other health conditions during registration to enable the school to take necessary precautions.

6.2 Emergency Procedures

• Emergency Contacts: Provide valid emergency contact information.

• Medical Authorization: Parents/legal guardians authorize school staff to make necessary medical decisions in case of emergencies.

6.3 Accident Handling

• Reporting: Any accidents or injuries must be reported immediately to the teacher and school management.

• Record Keeping: The school will document all accidents and handle them according to established procedures.

​

7. Personal Belongings

7.1 Personal Belongings Management

• Responsibility: The school is not responsible for lost or damaged personal items. Students should ensure their belongings are secure and avoid bringing valuables.

7.2 Item Labeling

• Labeling: All personal items should be labeled with the student's name for identification and retrieval.

​

8. Class Performances and Recitals

8.1 Competition Classes

• Requirement: Students in competition classes must participate in at least one dance competition each year. Specific competition details will be provided in advance.

• Registration Fee: The competition registration fee will be organized and collected by the school. Specific fees will be communicated to parents and students before the competition.

8.2 Regular Classes

• Performances: Students in regular classes must participate in at least one school recital per year. Participation is considered part of the course, and all students are required to participate unless there are special circumstances.

• Recital Fee: All students are required to pay the recital fee, even if they are unable to participate due to personal reasons. The recital fee is non-refundable. Students in Fitness Training classes are exempt from paying the recital fee.

• Exempt Courses: Courses such as Flexibility, Acrobatic, and PBT (Progressing Ballet Technique) do not include recitals.

​

9. Parent Involvement and Volunteering

9.1 Volunteering

• Parent Volunteers: One parent per class is welcome to volunteer as an assistant, helping with organization and recording. Parents must complete a class volunteer application form to apply.

• Class Parent Committee: Parents interested in becoming class parent committee leads must fill out a volunteer form. The class parent committee is responsible for coordinating parent involvement, organizing events, and providing feedback.

9.2 Volunteer Forms

• Class Parent Committee Lead Application: Parents wishing to serve as class parent committee leads must complete a volunteer form to apply for the position.

• Class Volunteer Application Form: Parents interested in assisting in class must complete the class volunteer application form to apply.

​

10. Facility Use

10.1 Facility Regulations

• Usage Guidelines: Students must adhere to the facility usage guidelines, keep the area clean after use, and return items to their proper place.

• Damage Compensation: Any damage caused by students or parents will require compensation.

10.2 Safety Regulations

• Safety Checks: The school will conduct regular safety checks of the facilities. Students should use facilities safely to avoid accidents.

​

11. Off-Site Activities

11.1 Safety Measures

• Accompaniment Requirement: All off-site activities require parental accompaniment to ensure student safety. Students who are not accompanied by a parent will not be allowed to participate in off-site activities.

• Activity Notification: Details of off-site activities, including specific arrangements and fees, will be communicated to parents and students in advance.

​

12. Class Adjustments and Cancellations

12.1 Adjustment Policy

• Class Adjustments: The school reserves the right to adjust class schedules based on actual circumstances, including teacher absences, holidays, etc.

• Notification Method: Any class adjustments will be communicated through the website and other communication channels.

12.2 Cancellation Policy

• Class Cancellation: If classes are canceled due to school reasons, makeup classes or refunds will be arranged.

• Student Cancellation: If a student cancels a class, the school requires a 2-month notice; otherwise, 50% of the class fee will be charged as a cancellation fee.

​

13. Updates and Communication

13.1 Policy Updates

• Update Procedure: The school will regularly review and update policies. Any changes will be communicated to parents and students through the website and other communication channels.

13.2 Contact Information

• Communication Channels: For questions or additional information, please contact the school through the following methods:

  • Email: yasdancestudio@gmail.com

​

14. Image Rights

14.1 Use of Student Images

• Permission: By enrolling at April Rain Dance Academy, parents/legal guardians grant the school permission to use photos, videos, and other media of the student for promotional purposes, including but not limited to the school website, social media, and marketing materials.

• Opt-Out: If you do not wish for your child’s image to be used, please notify the school in writing at the time of registration.

15. Risk of Injury and Liability

15.1 Risk of Injury

• Inherent Risks: Dance and acrobatics involve physical activities that carry inherent risks of injury. By enrolling in classes at April Rain Dance Academy, students and their parents/legal guardians acknowledge and accept these risks.

15.2 Liability Waiver

• Liability: The school is not liable for any injuries sustained by students while participating in dance or acrobatics classes, performances, or other activities. Students participate at their own risk, and the school assumes no responsibility for accidents or injuries.

15.3 Medical Insurance

• Insurance: It is the responsibility of students and their parents/legal guardians to ensure that they have adequate medical insurance coverage for any potential injuries that may occur during participation in classes or activities.